Record-Keeping & Compliance: How Virtual Paralegals Manage PAFs?

For H-1B employers, maintaining Public Access Files (PAFs) is not just a best practice — it’s a legal requirement set by the Department of Labor (DOL). A properly maintained PAF ensures compliance with H-1B wage regulations, labor condition application (LCA) requirements, and employer attestations. Non-compliance can lead to audits, fines, and even debarment from hiring H-1B workers.

Immigration virtual paralegals play a crucial role in ensuring H-1B Public Access File compliance by organizing and maintaining employer records, tracking required updates, and preparing for potential DOL audits.

How Virtual Paralegals Assist in H-1B Public Access File Compliance?

What Documents Should Be in an H-1B Public Access File?

To comply with H-1B Public Access File requirements, employers must maintain:

• Certified Labor Condition Application (LCA)
• Employer attestations and wage determination records
• Prevailing wage documentation
• Proof of wage paid to H-1B employees
• Employee benefits documentation
• Notices of filing and any supporting records

Virtual paralegals ensure these records are complete, up-to-date, and accessible for audits and compliance checks.

Why H-1B Employers Should Outsource PAF Compliance to Virtual Paralegals?

1. Avoid DOL Penalties – Stay ahead of compliance to avoid costly fines and legal risks.
2. Save Time & Resources – Reduce the burden on HR teams and attorneys.
3. Ensure Audit-Readiness – Be fully prepared for USCIS or DOL reviews at any time.
4. Maintain Organized Records – Keep PAFs structured and easy to retrieve when needed.

By outsourcing H-1B Public Access File compliance, employers minimize risks and streamline compliance workflows without adding to their workload.

What Did We Learn?

• H-1B employers must maintain Public Access Files (PAFs) as per DOL requirements.
• Virtual paralegals help with document organization, compliance tracking, and audit preparation.
• Outsourcing PAF management helps employers avoid penalties and ensures regulatory compliance.

What People Are Asking?

1. What is the purpose of a Public Access File (PAF)?

A PAF contains records that demonstrate an H-1B employer’s compliance with DOL wage and worksite requirements.

2. What happens if an employer fails to maintain a compliant PAF?

Employers may face DOL audits, fines, and potential restrictions on hiring H-1B workers.

3. How long should an employer keep a PAF?

PAFs must be retained for at least one year after the last H-1B worker covered under the LCA leaves the company.

4. How do virtual paralegals assist with H-1B compliance?

They organize, update, and monitor employer records to ensure seamless compliance with DOL and USCIS.

5. Can virtual paralegals help in case of a DOL audit?

Yes! They assist by compiling documents and ensuring all required PAF records are available for review.

Disclaimer

For informational purposes only; not applicable to specific situations.

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By Grace Lynn

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